INTEGRUM
Management Contractors in Kenya
What is a Management Contractor?
A Management Contractor is a firm that winning bidders appoint to manage the entire construction on their behalf. They are responsible for coordinating all project facets, from initial planning and design through to construction and completion.
Our job is to shoulder the complexities of project management – freeing you to focus on your core competencies, with the peace of mind that your project is advancing as planned, within budget, and on schedule.
When to Engage Management Contracting
Winning a construction tender is only half the battle. We pick up from there and transform your winning bid into a completed project while managing risks, minimizing overhead, and maximizing your profits.
In particular, projects demanding tight cost control benefit immensely from our management contracting. INTEGRUM are pros at planning and tracking your project budget.
We also perform value engineering to identify avenues for maximizing returns while upholding optimum quality standards.
Benefits to Construction Tender Awardees
Our Project Management Contracting Services
Project Planning and Scheduling
Right from the start, we set projects up for success with thorough planning, smart use of resources, and preemptive risk management.
We lay out the project’s blueprint with a detailed plan that includes schedules. These schedules map out the timeline for task and resource allocation.
We then set up clear communication and reporting systems to seamlessly coordinate the construction teams. Everyone is kept informed, engaged, and working towards common objectives.
By conducting risk assessments early, we identify potential threats to the project’s schedule or budget. This helps to develop mitigation strategies and contingency plans upfront.
Resource Management
By optimizing the use of labor, materials, and equipment, we not only enhance project performance but also contribute to cost efficiency, quality outcomes, and environmental sustainability.
Our broad network of suppliers helps us get the best materials at competitive prices. Inventory levels are also carefully managed to guarantee the timely availability of materials without the risk of overstocking.
When it comes to labour, we thoroughly screen all tradesmen and suppliers. We further keep a close eye on their numbers to prevent underutilization or overexertion.
Our responsibility extends to coordinating the supply chain and logistics of equipment to and from the site. To avoid any downtime, we make sure the necessary tools are available and in good condition when needed.
Profit Planning and Cost Control
Through careful planning, diligent monitoring, and strategic decision-making, INTEGRUM management contractors always meet the profitability targets of our clients’ projects.
These targets are initially established from our detailed cost analysis and revenue projections. Using historical data and industry benchmarks, we accurately predict the project expenses and income at each stage.
Next, we set up real-time cost-tracking systems to monitor expenses against the budget. Our strategies for cost control include negotiating favorable terms with suppliers and subcontractors, optimizing resource allocation, and applying value engineering.
Then through our strategic cash flow planning, we provide you with a clear schedule of when to provide funds.
Quality Control and Assurance
We set clear quality objectives in line with the project’s requirements and your expectations. The objectives subsequently guide our quality management plan, which outlines the standards, methods, and metrics we’ll use.
Our quality control process itself is rigorous and methodical. By conducting regular inspections and audits at every stage of construction, we make sure everything matches the quality management plan. We especially check the integrity of materials, compliance with specifications, and the precision of construction techniques. If we find any issues, we take swift corrective measures to resolve them and prevent future discrepancies.
Alongside quality control, our quality assurance drives continuous improvements in the construction methods and outcomes. We analyze quality control results to dentify patterns and areas for improvement.
Contract Management and Legal Advice
Our team of certified contract managers provides expert advice and guidance on contract interpretation, compliance, and dispute resolution.
We give practical solutions and strategic recommendations based on the unique circumstances of your project. Whether applying for payment, negotiating the contract terms, appraising work variations, setting accounts, or managing subcontractors, we’ll be there to safeguard your interests and contract rights.
In case of any contractual disputes, we usually seek resolution through negotiation, mediation, or arbitration before considering litigation. Our goal is to settle issues in a manner that is both cost-effective and time-efficient, thereby avoiding any potential disruptions to the project.
Correspondence Handling and Payment Processing
To save you the trouble of dealing with all the contract red tape, we manage all your incoming and outgoing communications on the project. Every piece of correspondence is then logged and filed accordingly to maintain a clear and organized record of all communications.
We also take full responsibility for managing your payments in line with your strategic objectives and contract terms. We’re the ones who’ll appraise the milestones achieved, prepare your invoices, apply for payment, and process the resultant contractor payment certificates on your behalf.
Meanwhile, you’ll be getting detailed financial reports on all aspects of the project. You get to track the costs incurred in the project, payments made, and profitability indicators in real-time.
Why Work With Us?
Profit Guarantee
At our firm, we follow a simple principle – if you don’t profit, we don’t charge anything. Our management contracting fees are a small percentage of the profits your project brings in. That means our partnership is a win-win – you grow your earnings, and we get rewarded for contributing to your success.
Our process begins with an exhaustive financial analysis to establish realistic yet ambitious profit targets based on the project scope, market conditions, and potential financial risks.
To predict how different scenarios could affect your project’s bottom line, we rely on financial modeling. Sensitivity analysis helps us see how changes in costs, labor, or timelines could impact profits. This forms the basis for addressing any financial risks and identifying opportunities for cost savings.
As your project takes shape, we rely on lean project management principles to maximize value while minimizing waste. Methods like the Last Planner System and 5S help with streamlining processes, optimizing resource use, and enhancing productivity.
Your Project Supervisors Are Our Colleagues
With project managers who are specialized in architecture, engineering, and quantity surveying, our teams knows exactly how to work hand-in-hand with the architects and engineers supervising your tender execution. Our shared professional background allows us to accurately interpret and implement their drawings and specifications.
There’s also that courtesy that professionals in the same field give each other. It helps us secure better deals for you, negotiate more favorable terms, speed up processes, and get concessions that might not be available to everyone.
Global Certifications in Project Management
Our team is not only technically proficient in architecture and engineering, but also holds international certifications in project management. We are accredited with Project Management Professional (PMP)® certification from the globally renowned Project Management Institute (PMI).
Following PMI’s Project Management Body of Knowledge (PMBOK), we make sure every step of the project meets our high standards. INTEGRUM’S project leaders set clear quality goals, implement rigorous quality assurance protocols, and carry out detailed quality control checks to ensure the project’s deliverables are up to par, if not better.
Cost management is another domain where we excel. Through Earned Value Management (EVM), our project managers safeguard your profits by monitoring expenses against pre-established budgets. This way, we can spot any financial off-tracks early and adjust to keep the project on budget and in line with our Profit Guarantee pledge.
Well-versed in Construction Laws and Contracts
When it comes to the legal side of construction, you’re in good hands with us. We’re well-versed in building laws, construction contracts, and workplace regulations. So, you can rest easy knowing we’ve got your back against any legal challenges.
Whether it’s the Fédération Internationale des Ingénieurs-Conseils (FIDIC) agreements or local ones the Joint Building Council (JBC) contracts, we’ve got it covered. You can count on us to advise accordingly and protect your interests throughout the project.
Our expertise extends to public sector projects, managed under the Public Procurement Regulatory Authority’s contracts for building works.
We also follow all the necessary construction regulations to the letter, from OSHA to the National Building Code, NCA guidelines, the Environmental Act, etc.
Logistics Supremacy
Our logistics is grounded in strategic planning and real-time coordination. We make sure everything – materials, gear, and people – is exactly where it should be, when it should be.
This is thanks to our just-in-time (JIT) approach, which cuts down on the need for storage space and minimizes the risk of damage or loss. We also employ lean inventory management techniques to reduce waste and ensure we have what we need without overspending on storage.
What’s more, our strong networks with suppliers and subcontractors mean we get the best materials and services without overpaying. We pick our partners carefully and negotiate openly to get both reliability and value. And because surprises can pop up, we keep a close eye on our supply chain and have backup plans ready to keep everything moving smoothly, no matter what.
We Keep You in the Loop
Our project management tools bring everything together – schedules, budgets, resources – so we can share precise, timely updates.
Each week/month, you’ll get reports highlighting how we’re doing against the plan, covering everything from timelines and budgets to quality control. Plus, with tools like Power BI, you can see all this data come to life through easy-to-digest visuals.
We also set up regular video calls, phone chats, or face-to-face meetings, depending on what suits you best. Such catch-ups are great for walking through project developments, tackling any concerns, and making informed decisions collaboratively.
Talk To Us
Have any questions? We are always open to discussing your project ideas and how we can help you.
